Email client in the browser
Multimail is for freelancers, agencies and companies that manage many addresses across several domains — with multiple sending identities per mailbox and controlled team access.
In January 2027 Google removes “Send as” in Gmail for addresses not hosted at Google, ends Gmailify and stops fetching mail from third-party accounts over POP. Google's announcement
02 — The change
Three features go away. Only Gmail's connection to addresses that are not hosted at Google is affected.
03 — Self-check
Four statements about your setup. If one of them applies, part of your current workflow ends in January 2027.
04 — Alternatives
Google names the provider's own webmail, a desktop client and the Gmail app as alternatives. For some requirements those are the better choice.
| Requirement | Provider's webmail | Desktop client | Gmail app (mobile) | Multimail |
|---|---|---|---|---|
| In the browser, no installation | Yes | No, installed per device | On the phone only | Yes |
| Multiple sending identities per mailbox | Varies by provider, usually only its own address | Yes | From 2027, Google addresses only | Yes, any number |
| All accounts in one inbox | No, a separate login per provider | Yes | Google accounts only | Yes |
| Several people accessing one mailbox | Only via a shared password | Only via a shared password | No | Yes, permission levels per person |
| Working offline | No | Fully, all messages stored locally | Partly | No, requires a connection |
| Additional cost | None, included in the plan | None, the software is free | None | Paid from the second mailbox |
| Setup effort | None | Per device and per account | None | Once per mailbox |
05 — Features
You pick the sending address as you write; replies go out from the address the mail was sent to. This is the direct replacement for “Send as”.
All mailboxes come together in one list, colour-coded by account, and each stays available on its own.
Each person has their own login and a permission level you assign: read-only, read and send, or full access — without shared passwords.
One search over sender, recipient, subject and body in every connected mailbox, narrowable by account, period, folder and messages with attachments.
Folders sync with the provider over IMAP. Labels live in Multimail and work across account boundaries.
The interface is built for the phone and can be added to the home screen as a PWA. No app-store listing needed.
Any mailbox that offers IMAP and SMTP can be connected — regardless of where the domain is hosted.
Each sending address has its own signatures — with separate defaults for new messages and replies.
06 — Migration
The migration is not automatic. You enter each address once by hand; the server settings are detected and shown to you for confirmation.
01
You enter the email address you have been using in Gmail under “Send as”.
02
IMAP and SMTP settings for the common providers are already on file. You check them and correct them if needed.
03
The mailbox password, or an app password generated by the provider. Synchronisation then starts in the background.
07 — Security and data protection
An email client needs access to your mailboxes. So this states in full which data is processed, where it is stored and how you get it back out.
Document
The data processing agreement under Art. 28 GDPR is available as a signature-ready PDF, without having to ask.
Download the DPA PDFMultimail is also available as a self-hosted installation on your own infrastructure. The data then never leaves your network.
Self-hosting in detail08 — Pricing
You pay for the number of connected mailboxes. How many people use them makes no difference to the price. All prices excluding VAT.
A business with 12 mailboxes — info, sales and service addresses across several domains — and 6 people using them.
Mailboxes
12
People with access
6
Per month
27.50 €
Per year
330.00 €
With per-seat or per-mailbox-licence billing, the amount grows with the number of people. Here it stays tied to the number of mailboxes.
They stay in your Google account and remain accessible; the change only affects the connection to third-party addresses. You can additionally connect your Gmail account to Multimail over IMAP and search the old messages alongside the rest, or export them with Google Takeout.
It is possible, but it has not been announced. We cannot influence it and we do not restore a feature Google removes. Multimail is a separate client with its own access to your mailboxes, independent of Google's decisions.
At most providers IMAP and SMTP do not support OAuth; the login uses the mailbox name and password. Where your provider offers app passwords we recommend those, since you can revoke them individually. How the credentials are stored is described in the section Security.
Your messages and mailbox data — no. Operation, storage and backups take place within the EU; the subprocessors in use are listed above with their locations. Which servers your messages travel to beyond that is determined by your mailbox provider and your recipients.
Your messages are with your email provider, not with us — access to them remains either way. After payment ends, access to Multimail is restricted; export stays available for 30 days, after which the cached data is deleted.
No. Every address is entered by hand. Server settings for the common providers are on file and offered for confirmation; you enter the addresses and passwords yourself. We do not read your Gmail settings.
No. Sending goes through your provider's SMTP server, exactly as before. Deliverability depends on your provider, your DNS records and your sending behaviour. We promise nothing here.
Yes, as long as the mailbox offers IMAP and SMTP. With some plans, external access must first be enabled in the provider's customer panel; the setup step points this out.
Any number. The price depends on the number of mailboxes, not the number of logins. Each person signs in with their own credentials and gets only the permission level you grant: read-only, read and send, or full access.
Multimail runs in the phone's browser and can be added to the home screen as a PWA. There are no separate apps in the app stores.
Yes. The DPA under Art. 28 GDPR is available as a PDF download and can be signed electronically. No need to contact sales.
Yes. There is a self-hosted edition for running in your own environment. Credentials and messages then stay entirely with you.
Connect one address free of charge and see whether the workflow suits you. No payment details required.